Soaring friends:
I must offer only an outline format of the topics of discussion during the Ontario Convention Board of Director's Meeting. Much business was transacted, and discussion took place in great detail on topics of budgeting, investment returns, promotional efforts, Hall of Fame awards, safety and training, and quantity and quality of members services to be provided.

We have involved many more persons (several key persons from Region 12), to assist with technical expertise, or their professional specialties to assist in providing quality service to SSA members. We are hugely thankful for their generosity in time and effort on behalf of soaring. They are assisting in Publications, Finance and Legal, Governmental representation, Web Site development, Promotions and Contest rules.

I hope that these deliberations reflect your interests. I am looking to continue to serve as your Director, if elected for another term. If you would like further detail on any given topic from these notes, please contact me directly with your questions.

Soar safely,
Cindy B
cindyb@caracolesoaring.com

Board Mtg. Minutes Feb 11-12, 2005 Previous meetings minutes were corrected and accepted. A staff retirement plan not being utilized was discontinued formally.

A Region 9 Director resigned, and was replaced at this meeting by Charlie Minner for the term balance.

Chairman's report: SSA has petitioned the FAI for Associate Member status to perhaps reduce fees and overhead. Now 6 year old computer server will be upgraded via this year's normal budget and cash flow. Rudy Kunda of Illinois left a large bequest to the SSA with no limitations on its use. It will be used to retire debts, finish building renovations and establish an Operating Reserves account to cushion cash flow for large expense items (like publishing efforts). Outreach by Directors in terms of site visits is mandated again this year by the Chair.

Exec Director Report: Building slide show on renovations, establishing interaction with City of Hobbs from airport management side. Challenge Grant announced for building costs. Convention Record 1406 attendees, compared to 1000 last year, as of 5 pm yesterday.
Presentation of Site Map program for web site by Titian Scholtmeyer.

Agenda Item Section Six Diane Black-Nixon-report
Budget & Fin Comm. report by Volkober.
Zimmerman - Weather and Blip Map. No contract is possible with Dr. Jack. Sam will work on Met 101 portion of web site. Team of Gudgel, Rogers, Herold others, on wx sourcing links. Work on amplification of other wx services through our web page.
List for Admin Committee jobs will come later.

Treasurer's Report - Volkober
Forecast 04 was accurate in net performance, so we can match budget by execution.
Format - Operating Revenue matched to direct expenses.
Dues $675k net of club rebates
Staff Health insurance - 27% increase anticipated for 05. Now won't allow cross of stateline for service.
Postal rates will go up. Ten percent expected July 1.
Electronic Communications as a new item.
Building Maintenance a line item. No refurbishment included.
Promotional is flat. No money for Oshkosh '05. No AOPA return. No membership bump.
Revenue reflects incremental climb for revenue change over the year.
Welles - contingency plan on expense side if revenue is short.
Gleason- says it is carried in expense side also, to balance if services are short.
Volkober - management intent to manage to match bottom line
Easton - Prior Year column next to Projected could be added to assist BOD in tracking.
Reid/Sproutt move to approve budget. Voice count unanimous.

SSA Foundation: Better return since move to Fidelity. 60% stocks funds, 40% bonds funds. No single stocks held. Policy set by Trustees 2 years ago.

Section 7 Garner

Magazine: Contributing Editors working to improve content.
Electronic Comm - Web Site
Presentation by Easton, Titian Scholtmeyer, who made Return to Kitty Hawk site. Not able to be an overnight change to site underpinnning coding. Some things come up, review, some things change along the way.
SSA Foundation - Donor Reception by L Tuohino, identify folks to invite to that event please. Donor list return please.
Contest Committee Report - Sorenson
Team Committee - no action requested. Club Worlds in 2004. 2005 Junior Worldsi
Defined benefit max of $12.5k . Nothing paid for Pre-worlds.

ExComm passed sanction fee increase to cover NAA Fees for US Team events. Donors perception was raiding Team coffers by SSA for NAA fees. Opening separate checking account. Signers Dennis, Doug, Alan, Ken. Approved in consent agenda

Junior Development. 2006 Nationals Site Selection - slate offered. Rules Changes as posted in book. Sorenson moves to accept sites for Nationals for 2006, Sheppe second it. Carries unanimously, none against.

Sorenson moves to accept proposed rules change. ???? seconded. 9 poind wing load change. Site retains right for dry vs wet or tug performance.

ELT discussion. Some contests can require ELTs now by waiver.
Contest Rules adoption - carries, one against, Cindy Brickner.

Sorenson - AFA Academy wants a stronger link. Contacts to Chip Fitz. NSF sponsored interaction with it. BSSmith , Skydell discounted rate $17 for membership was dropped two years ago in our fiscal distress.

Section 7.5 National Coalition for Aviation Education
Aerospace Educator Leadership Award.
Kellett recommends nomination of John Campbell for Mervin Strickler Award. Spratt seconds. Kellett to carry nomination forward. Motion carries.

Garner - Technical Soaring not a staff job, job it out. Charge OSTIV for that.

Hall of Fame selection process:
Spratt talks about quality of candidates nominated.
Minner/Garner to table to tomorrow. Motion passes.

Section 12.0 SSA Foundation
12.3 Short? Bill Seed donating Sunflower Aerodrome as a bequest. Consider the value and any liability for the SSA.
Elections: Chair Short, VP Sproull, Treas - Wasilowski Short/Reid move to install
Eric Mozer as a Foundation Trustee for 3 year term from today to 2008. Motion carries.
Minner asks of distributions rate to costs of serving Life Members. Subsidy by ops side right now. Starr reports on earning rate and distribution line.

Adjourn 12:10 pm and reconvene at 7 am. Sunday

Sunday at 7:10 am, second session.

Growth & Promotion, new chair Doug Easton.
New projects:
Lapsed member program best response program.
Hobbs Info and Referral list for staff to the Board resources. Volkober, it is a normal
Fnction of committee chairs to begin a slot response.
Improving sourcing data on new member stats to target marketing.
Review all member documents.
New replacement program to Young Eagles. Cheryl Beckage, volunteer.
Valerie Paget, as new Publicity Chair. 25 people to be local contacts over this event.
Using this to be press release issuance team. Making templates into contest packs, and badge leg templates. Made a sample brochure.
Youth Camp - Garrett Willat and Kevin Christner.
Collegiate Soaring - Campbell and Bill Gagin from USAFA for Cadet Program.
Ray Johnson - CAP Program on flight hold.

Club Committee - revitalized since Atlanta. 81 survey responses. Offered track at Ontario and had big participation 30-35 with CD-ROM for mailout. Planning, insurance, tax status. Dave Newill. Add Laura Houston as liaison from staff into teleconferencing.
Hobbs needs 'how to start a club' template.

COBM - Brickner - exchanged propeller information to Boston Club. Added five locations to The Yahoo conversation group. Very, very thankful to the Board for support to the TSA exemption. Responded to Club Committee request on instructor training.
Asked for FAST Program support, and got only positive responses.
Welcomed a new operator owner at group lunch, Sarah Kelly from Chilhowee,TN.
Very happy with change on web listing as equitable BM listing.
Very happy to anticipate a web map with or without down linking to BM web site.

Outreach to Members - Skydell
Suggests a Convention Committee to carry info forward for continuity.
E-Newsletter will be pushed through a vendor for mail list maintenance.
Insurance: for Alaska members? Working to seek coverage within group plan.
Divisions & Affiliates: Coalition effort for representation to/on the Board.
Freedom's Wings can't be reached or found to participate.
Offered D & A a page in the magazine as a column. Brian Utley, Div/Affil committee chair.

Governors/Recordkeepers - Breakfast with Dean & Diane. Still feeling unconnected to Directors.
Exec Director Regional Travel Program - get him to your region this year.

Soaring Safety Foundation - Rich Carlson
Contacted COBM Committee for CFI training list. No need for national CFI training camp.
70 % of accidents occur in last two minutes of flight
Soaring Flight Manual, we may be able to transfer back ownership of copyright.
Perhaps Jepps be a 'donation' back to us, then revise and market. FAA may update written test references away from SFM to GFH.
Skydell wonders when accident data summary will post as recap to SSF, and be an article to SOARING. Looking for trend analysis.
BS Smith 49% of claims were non flight claims in 2004.
Fatality rate down about 50% (over life of SSF).

Hall of Fame Selection Procedure
Revised procedure submitted for discussion. Newell suggests the compendium of Submission candidates also be displayed. Moratorium on award for 2005.
Discussion of adding a requirement for 75% confirmation of forwarding candidates to the member ballot.

Chip G/Diane Nixon to amend to require 75% affirmation . Two dissents.
Frank R/Charlie S move to implement policy immediately. Motion carried.

Todd H, Rich Sheppe 2nd Move to establish Diane BN 3 yr, Frank Reid 2 yr , Charlie 1 yr members to HOF vetting Board.
Motion carried.

Governmental Liaison - Northcraft

TSA Exemption from training security provisions. Pawnees in Restricted, towing an approved use Overflight of Class B - waiting for interpretation to finish, Hal Becker and C. Brickner.
Parachute Repack Extension requested.
Rich Sheppe joined on Electronic Nav committee.

FAI Associate Member Petition still underway.

Bernald Smith IGC/FAI
Zimmerman - anti-doping testing requirements conform to IOC for US Team/Captain? Requirements in place now, list of drugs, our US TEAM guys on a 24 hr/ 365 day testing options. Had to have personal documents from doctors.

Kellett - parallel runways. ADO level? Marion Blakely level for resolutions.
Fairfield, MD. Bob Wright in Flt Stds National in DC.
Frederick, MD - Bob Jackson. Design Criteria issues and examples.

Date and Place for Fall Mtg.
Newcastle, VA Sept 19th.
Memphis, TN suggested for 07 Convention site review. Saturday Oct. 1.
Tim Welles, move for Memphis. 2nd Motion carries.

Doug Easton - Abusive calls to staff in member phone contacts. Referrals to Regional Directors will take place.

Kellett - Funding Strategies. Erik Lambert new ops. Corporate Branding.
Lea County Bank, credit card and lending program. J&J - sunscreen - Neutrogena. By Fitzpatrick. Welles - video contracting for our Nationals? Timed out on contract.
Welles to adjourn, C Brickner 2nd. Adjourn at 10:15 am.

Absent Sunday were Short, Starr, Hines, Attending were: Carswell, Minner, Nixon, Smith, Johnson, Garner, Tyler, Zimmerman, Mockler, Newill, Herzog, Welles, Northcraft, Sheppe, Reid, Spratt, Kellett, Sorenson, Carlson, Fitzpatrick, Easton, Skydell, Brickner, Layton, Wright.